An effective out-of-competition testing programme depends largely on accurate and updated whereabouts information.
Athletes who have been nominated by Anti-Doping Singapore (ADS) or their National Sports Association (NSA) to be included into the ADS Registered Testing Pool (RTP) or the ADS Domestic Testing Pool (DTP) are required to provide accurate and updated Whereabouts Information to ensure they can be tested at anytime and anywhere with no advance notice.
Athletes in the RTP may incur anti-doping rule violations and subsequent sanctions, if they do not provide accurate and updated whereabouts information.
Athletes in the DTP who do not provide updated and accurate whereabouts information may be included in the ADS RTP.
Athletes must continue to file whereabouts information until:
- ADS gives written notice to athletes of their removal from its RTP or DTP; or
- Athletes give written notice to ADS and their NSA of therir retirement from sport.
International Federations also have their own RTP for international-level athletes. Athletes who have been included in their International Federation and ADS RTP, have to be aware of the ADS Anti-Doping Rules and those of their International Federation’s.
ATHLETE WHEREABOUTS OBLIGATION
Whereabouts obligations for Athletes in the ADS RTP and ADS DTP include:
- Providing accurate and complete whereabouts information to ADS when included into the ADS RTP and ADS DTP and every quarter thereafter.
- Immediately update any information in a previously provided whereabouts filing if it is incomplete, inaccurate or has changed.
- For the case of the ADS RTP athlete only - being accessible daily for testing during the 60-minute time slot chosen by the athlete at the precise location specified on the whereabouts filing for the entire 60-minute period and at the other regular locations set forth in the athlete’s whereabouts filing at the times specified; and
- For the case of the ADS DTP athlete only - being accessible for testing at the regular locations set forth in the athlete’s whereabouts filing at the times specified.
WHEREABOUTS FILING REQUIREMENTS
Athlete whereabouts filing and updates shall be made through WADA’s online Anti-Doping Administration and Management System (ADAMS).
To facilitate athletes in using ADAMS to submit their whereabouts information, watch the video tutorial on entering your whereabouts.
The submission deadlines for each quarter are:
|Submission Deadline||For Quarter Starting|
|15 December||1 January (1st Quarter)|
|15 March||1 April (2nd Quarter)|
|15 June||1 July (3rd Quarter)|
|15 September||1 October (4th Quarter)|
Whereabouts Information 1: Correspondence Details
RTP and DTP athletes must provide a complete mailing address and a valid email address where correspondences may be sent to the athlete for formal notice purposes. Any notice or item mailed to the mailing address will be deemed to have been received by the athlete 5 working days after it was deposited in the mail. Where no address is provided, any notice to be given to the athlete will be made through the relevant NSA, International Federation or anti-doping organisation. Athletes must also provide a valid contact number where they can be reached for any anti-doping purpose.
Whereabouts Information 2: Competition Schedule
RTP and DTP athletes must provide details of their competition schedule for the following quarter, including the name and address of each location where the Athlete is scheduled to compete, and the dates on which he/she is scheduled to compete.
If an athlete exits a competition earlier or later than expected they must update their whereabouts immediately.
Athletes are advised to work with their NSA and coach to identify a competition schedule for the coming quarter. If this changes for any reason, for example due to injury, whereabouts filings must be updated immediately.
Whereabouts Information 3: Training Schedule
RTP and DTP athletes must provide details of their training schedule, including training camps. Details should include exact dates, times and the name and address of each training venue. Updates are to be made immediately when their training schedules change.
Whereabouts Information 4: Other Regular Activities
On days where there are no training or competition, RTP and DTP athletes are required to provide details of other regular activities, such as work or school, rehab or physio session, including the dates, times and the name and address of each location of such activities. Updates are to be made immediately when details of such regular activities change.
Requirements Applicable ONLY to RTP Athletes:
Whereabouts Information 5: Daily Overnight Residence
All RTP athletes must provide a complete address of the place where they are staying overnight, eg. home, temporary lodgings, hotel, etc. The information should be updated immediately if there are changes.
Whereabouts Information 6: Daily 60-minute Slot
All RTP athletes must enter one specific 60-minute slot each day at a specified location between 5 am and 11 pm where they will be available for testing. The Athlete must provide sufficient information to enable the Doping Control Officer to find the location, to gain access to the location, and to find the athlete at the location.
This information must be accurate and updated at all times. The athlete is liable for a Missed Test if the athlete cannot be located at the venue specified for the 60-minute slot. The athlete is expected to remain at this specified location for the entire 60-minute period.
Updates to the 60-minute slot must be made before the start of the 60-minute slot. This can be done through ADAMS or email (email@example.com) up to one minute before the start of the 60-minute slot. However, persistent last minute changes can be investigated as an anti-doping rule violation for evading sample collection or tampering with doping control.
Whereabouts Information 7: Travel Information
All RTP athletes must provide their details of their travel plans if they have all-day travel plans that prevent them from entering an accessible 60-minute time slot or an all-night travel plan that would prevent them from entering a fixed and accessible overnight accommodation entry.
Summary of Whereabouts Information Requirements
|Testing Pool||Whereabouts Information||Daily 60-minute Slot|
|RTP||Complete mailing address, email address and contact numbers
Address of daily overnight residence
Details of other regular activities
Travel plans (when required)
|DTP||Complete mailing address, email address and contact numbers
Details of other regular activities
The ADAMS application for smartphones can be downloaded from iTunes or the Google Play Store.